How to Collect an Unpaid Invoice as a Freelance Writer in West Virginia

Step-by-Step Guide

1. 1

   Document everything you're owed

   Pull together your original invoice, the signed contract or agreement, all proof of delivery (emails, files sent, client confirmations), and a timeline of communications. In West Virginia, a written contract creates a legally enforceable debt with a 10-year statute of limitations — you have time, but act now while evidence is fresh.

2. 2

   Send a professional final notice

   Email the client a clear final payment notice. State the exact amount owed, the original due date, and a firm new deadline (7–10 days). Keep it professional — this email may become evidence. Subject line: "Final Payment Notice — Invoice #[NUMBER] Due [DATE]."

3. 3

   Follow up by phone and certified mail

   Call the client directly. Many non-payment situations resolve with a single call. If unreachable, send a demand letter by certified mail to their business address. West Virginia courts view certified mail as proof of notice. Keep your return receipt.

4. 4

   File in West Virginia small claims court if needed

   West Virginia's small claims limit is $10,000 — enough for most freelance invoices. File at your local Magistrate Court. The filing fee is typically $30–100. You do not need an attorney. Bring your contract, invoices, delivery proof, and all communications.

5. 5

   Use your calculator to map the recovery timeline

   The Invoice Recovery Timeline calculator below will show you exactly how long each recovery step takes in West Virginia and the probability of collecting at each stage. Use it before deciding whether to pursue court.